Direct Deposit Form Template

Getting employees set up with direct deposit is one of the first tasks on any payroll to-do list. This direct deposit form template is a streamlined, single-purpose form focused on capturing the banking details you need to route payments electronically.

If you are looking for a more comprehensive document that includes full authorization language and signature blocks, see our Direct Deposit Authorization Form Template. This version is designed to be quick and minimal -- perfect for small teams that want to collect the essentials without extra paperwork.

When to Use This Form

During onboarding when a new hire needs to provide banking information
When an employee switches banks or opens a new account
When an employee wants to update their deposit allocation (full pay vs. split deposits)
As a quick-reference form to keep on file alongside your payroll records

Ask employees to attach a voided check or a bank verification letter so you can confirm routing and account numbers before entering them into your payroll system.

Direct Deposit Form

Company: _______________________________________________

Date: ________ / ________ / ________

Employee Details

Field	Entry
Full Name	_______________________________________
Employee ID	_______________________________________
Department	_______________________________________
Email	_______________________________________
Phone	_______________________________________

Bank Account Details

Primary Account

Field	Entry
Bank Name	_______________________________________
Routing Number	__ __ __ __ __ __ __ __ __
Account Number	_______________________________________
Account Type	[ ] Checking    [ ] Savings
Deposit	[ ] Entire net pay    [ ] Fixed amount: $________    [ ] Percentage: ________%

Secondary Account (optional)

Field	Entry
Bank Name	_______________________________________
Routing Number	__ __ __ __ __ __ __ __ __
Account Number	_______________________________________
Account Type	[ ] Checking    [ ] Savings
Deposit	[ ] Remainder    [ ] Fixed amount: $________    [ ] Percentage: ________%

Verify routing and account numbers against the voided check or bank letter before processing. Transposed digits are the most common cause of failed deposits.

Attachment Checklist

Please include one of the following for each account:

[ ] Voided check
[ ] Bank verification letter
[ ] Online banking screenshot showing routing and account numbers

Signatures

Field	Entry
Employee Signature	_______________________________________
Date	________ / ________ / ________
Received by (HR / Manager)	_______________________________________
Date Received	________ / ________ / ________

How to Use This Template

Print or share digitally. Copy this form into a Word document, Google Doc, or your onboarding platform.
Hand it out during onboarding. Include it in your new-hire packet alongside tax forms and your employee handbook.
Collect a voided check. Before you enter anything into payroll, confirm the routing and account numbers match the supporting document.
Enter the details into your payroll system. Note which pay period the change will take effect so the employee knows when to expect their first electronic deposit.
File securely. Banking information is sensitive. Store completed forms in a locked cabinet or a secure digital folder with restricted access.

Tips for Small Teams

Set a submission deadline. Give yourself at least one full week before the next pay run to process new forms.
Confirm the first deposit. After the initial direct deposit goes through, ask the employee to verify the amount and account are correct.
Keep old forms on file. When an employee updates their banking info, mark the previous form as superseded rather than discarding it. This gives you a clear audit trail.
Use one consistent form. Standardizing on a single direct deposit form template saves time and reduces errors, especially when you are managing payroll across a growing team.

If you are juggling employee details across spreadsheets and email threads, Boring HR's Team Tracker can help you keep payroll records, contact info, and documents organized in one central place.